What does the Treasurer's office do for the ASF, and how has it changed
summary
Treasury organizes roughly $4M of funds, replaces a brittle Subversion invoice workflow with bill.com (reducing payment errors and syncing to accounting), issues ramp virtual cards so volunteers stop fronting purchases, migrates primary banking to TD Bank because Citizens lacked needed APIs, and moves desktop accounting to QuickBooks Online with Ignite Spot as accountant. Onboarding those systems costs ~30–40 hours; steady-state work averages 2–3 hours/week. Board reporting drops monthly numbers to quarterly/annual PDFs; accounts payable, banking, and tooling changes are live and functioning.
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chapters (21)
- 0:00Introduction and welcome
- 1:34ASF operations overview
- 2:59Apache Software Foundation mission
- 4:01Operations components explained
- 6:49Treasury and fundraising roles
- 7:55Treasurer's core responsibilities
- 8:59Accounts payable process changes
- 12:13Virtual credit cards with Ramp
- 13:56Bank account and vendor updates
- 15:43Accounting tooling improvements
- 17:47Board reporting process
- 19:13Fundraising and sponsor support
- 21:11Q&A: Fundraising automation
- 22:34Q&A: Current pain points
- 24:04Q&A: Conference costs comparison
- 25:41Q&A: Open source treasurer collaboration
- 27:14Q&A: Treasurer role term
- 28:23Q&A: Time commitment for role
- 30:11Q&A: Infrastructure staffing model
- 33:13Q&A: Staff tenure and roles
- 35:04Closing remarks and contact
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